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CIBIL Grievances and Redressal

Credit Information Bureau of India Limited (CIBIL), now renamed as TransUnion CIBIL, is the most popular company specialising in credit information in India. CIBIL ranks individuals and businesses in India basis the data procured from credit institutions and assigns them a CIBIL Score or Rank respectively. This Score determines an individual’s eligibility for getting a loan from banks and financial institutions, while the CIBIL Rank is essential for businesses to secure credits from such institutions.

Since CIBIL is trusted with large volumes of consumer credit information, disputes and grievances are not a rarity. Thus, the CIBIL Grievance Redressal Cell has been established to address and resolve disputes and grievances. Any error in the Credit Report can be rectified by filling up the CIBIL online dispute form available on their website.

Types of grievances addressed by CIBIL

The types of grievances addressed by CIBIL are:

  • Query: All interactions pertaining to seeking information about the products and services of CIBIL is referred to as ‘Query’.
  • Request: An appeal for correction of a discrepancy by initiating the ‘CIBIL Report Correction’ process, is known as ‘Request’.
  • Complaint: Communication that expresses dissatisfaction regarding a product or service that an individual has availed is referred to as ‘Complaint’.
  • Feedback: Communication from an individual to help CIBIL improve its products or services, is known as ‘Feedback’.

When an individual wants to approach CIBIL with any of the above type of grievance, CIBIL initiates the following redressal process.

  • Interactions are logged into the CRM system and are actioned on First In-First Out (FIFO) basis.
  • After an interaction is logged, a unique Service Request (SR) Number is assigned to it.
  • The CIBIL Consumer Services Team sends a communication to the individual who has logged the grievance through an email or letter, along with the SR Number, as an acknowledgement of the receipt of the grievance.
  • The communication received from the individual is then analysed and action is taken on the basis of the timeline accorded for the specific type of grievance.
  • CIBIL can call the individual for clarifications that it may have after the analysis.
  • After taking action, CIBIL communicates the same to the individual through an email or letter, according to the timelines mentioned in the CIBIL guidelines.
  • Based on the nature of communication and action initiated, a Root Cause Analysis (RCA) is initiated to analyse areas of improvement for its products and services, and processes.
  • Management Information System (MIS) on complaints, along with the results of the RCA and initiated action, is communicated to the Consumer Protection Committee (CPC) of CIBIL’s Board.
  • A specialised team from the Consumer Services Department is then allotted for addressing grievances and escalations.

CIBIL Grievance Redressal Policy

CIBIL abides by 5 tenets of the Grievance Redressal Policy to resolve grievances and ensure the best services, within the stipulated timelines mentioned in its guidelines.

  • Ensure utmost efficiency in addressing customer grievances within a reasonable time frame
  • Offer effective resolution to build the confidence of their customers
  • Action the Grievance Redressal Process to achieve optimum customer satisfaction
  • Improving the quality of delivery of their services
  • Focus on customer-centricity through efficient implementation of processes

Types of CIBIL Disputes

CIBIL disputes can be broadly categorised into 2 types – company disputes and individual disputes. However, there are several kinds of disputes that can arise under these two classifications, which may adversely affect the Credit Report of companies and individuals.

Company disputes

  • Company or account details: Such disputes are related to wrong information provided regarding essential company details like name, address, PAN Number, etc., and account details of such credit type.

  • Ownership: These disputes arise when the company account mentioned is not registered against the name of the company’s owner.

  • Duplicate Account: When the same account is repeated several times in the Credit Report, a dispute can be raised to rectify it. Fields that cannot be incorrect: Details like company name, legal constitution, state, city, PIN Code, company’s registered address and branch address, contact numbers, company’s registered PAN Number, and name of Director/Promoter/Proprietor/Partner cannot be incorrect.

Individual disputes

  • Personal details: Even minute inaccuracies in personal details like customer’s name, address, etc., lead to disputes and will have to be rectified.

  • Duplicate account: A dispute may arise when a personal account is repeated more than once. It can be rectified when the consumer raises a dispute request with the CIBIL.

How to Initiate a Dispute?

Inaccuracies in the Credit Information Report can be rectified by initiating the Dispute Resolution Process, which follows the following steps.

  • Submit a filled up Online Dispute Form mentioning the discrepancies in information
  • The disputed section is marked under the head named ‘Under Dispute’
  • The dispute is addressed by the concerned lender basis the type of the dispute
  • The lender analyses the dispute and either accepts or rejects it
  • The necessary corrections are initiated when the dispute is accepted
  • The ‘Under Dispute’ remark is removed

Timelines for resolution of complaints

a. An acknowledgement is sent within the next business day for emails received on info@cibil.com and online disputes and grievance raised.

b. Action shall be initiated for any other communication received by CIBIL within 3 business days from the date of receipt.

c. Complaints with respect to to rectification of credit information will be resolved within 15 business days subject to receipt of responses from Banks / Credit Institutions.

d. All other types of complaints will be resolved in 7 business days.

Consumer Education Videos

In order to create consumer awareness for various products, services and grievances. CIBIL has made these Consumer Education Videos available on their website. Consumers can view these videos by visiting the following link on their website www.cibil.com/help-center

CIBIL Escalation Process

When an individual is not satisfied with the resolution for the dispute, CIBIL offers the provision of bringing it to the notice of the Senior Management. The following process is followed when a dispute is escalated:

Level 1

The grievance can be submitted by filling up the ‘Escalate to Level 1’ Form, mentioning the personal and escalation details, and valid service request number that is generated during any interaction with CIBIL. This escalation is forwarded to the Manager of Consumer Services and a response is usually received within 15 days of the submission of a grievance.

‘Escalate to Level 1’ Form: www.cibil.com/complaints-escalation procedure/escalationMatrix.action?id=1

Level 2

When a consumer is not satisfied with the Level 1 response, the grievance can be escalated to Level 2 by addressing the concern to Assistant Vice President of Consumer Services through the ‘Escalate to Level 2’ Form, mentioning the personal and escalation details, valid service request number and the online grievance ID Level 1 generated on successful submission of Level 1 escalation. An expected response time is of 10 working days for Level 2 escalation.

‘Escalate to Level 2’ Form: www.cibil.com/complaints-escalation-procedure/escalationMatrix.action?id=2

Level 3

Grievances unresolved after Level 2 can be further escalated to Level 3 by addressing the concern to Chief Operating Officer. The necessary information required are personal and escalation details, valid service request number and the online grievance ID Level 2 generated on successful submission of Level 2 escalation. An expected response time is 8 working days.

‘Escalate to Level 3’ Form: www.cibil.com/complaints-escalation-procedure/escalationMatrix.action?id=3

FAQs on CIBIL Grievances and Redressal

Is there any specific timeline under which the grievances will be resolved?

The timelines followed by CIBIL when a grievance is raised are:

  • For online disputes and grievances raised through emails to info@cibil.com, the consumer can expect to receive a response within the next business day.
  • For all other communications received by CIBIL, action is initiated within 3 working days from the date of receipt.
  • A complaint regarding the rectification of credit information is expected to be resolved within 15 business days subject to the receipt of responses from banking and credit institutions.
  • All other complaints are resolved in 7 business days.

What kind of errors should I look out for in my report?

Any discrepancies in details, except the following, should be avoided to prevent disputes in your report:

  • Control Number
  • Inaccurate dates
  • Wrong enquiry dates
  • Account Number (unless there is a dispute related to ownership)
  • Name of the member (unless there is an ownership dispute)

Does CIBIL grievance desk help me correct my CIBIL score too?

Yes, the CIBIL grievance desk will help you correct your CIBIL score once you follow these steps:

  • Fill up and submit the Online Dispute Resolution Form, mentioning the correct CIBIL score in section named, ‘Under Dispute’
  • You will receive a dispute ID on the submission of the form
  • When CIBIL forwards the request for correction of the error to the concerned lender, the leader has to confirm the error in the report.

Your correct CIBIL score will then be updated in your report by CIBIL

The resolution of your dispute through the above process takes at least 30 business days. For further assistance, you may contact CIBIL in the following ways;

Address: The Registered office is located at TransUnion CIBIL Limited, One Indiabulls Centre, Tower 2A, 19th Floor, Senapati Bapat Marg, Elphinstone Road, Mumbai - 400 013

Contact No.: +91 - 22 - 6638 4600 Or, get in touch online

What are the reasons for wrong CIBIL score?

There can be two reasons for getting a wrong CIBIL score.

1. Error by the bank or lending institution: Inaccurate details inputted by your bank or lending institution while reporting or ascertaining your CIBIL score

2. Failure to make repayments within time on another loan: If you have stood as a guarantor for another loan, but have defaulted on the repayments, it will reflect negatively on the credit report and lead to a poor CIBIL Score.