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EPF Name Correction

You can get your EPF name corrected online through the official website of Employees’ Provident Fund Organisation (EPFO). This can simply be done by replacing your existing details and updating them in the form available online!

The same can be done offline with the help of the EPF name correction form. Apart from EPF name correction, you can also get your date of birth and gender corrected, if need be.

EPF Name Correction Form

The EPF Name Correction Form is structured like a formal letter and is addressed to the Regional EPFO Commissioner. The below will give you an idea about its format.

  • Address it to the Regional P F Commissioner
  • Mention – ‘Joint declaration by the member and the employer’ or something similar as the subject line
  • Specify the name of the organisation where you were employed that had registered wrong information, and mention that your purpose of writing the letter is EPF name correction or any other changes that you may require like your gender or date of birth.
  • Thereafter, you will notice a table with three columns. Mention the information that you want to correct, enter the correct details and then the existing wrong information.
  • Apart from EPF name correction, this form is relevant for correcting other details like:
    • Mistakes in your name, or that of your father or your husband
    • Mistakes in your PF or EPS account number
    • Incorrect date of birth
    • Incorrect date of joining an organisation where you are or had been employed, and
    • Errors in the date of leaving an organisation where you had been employed
  • You will have to fill the columns where you want the information to be corrected.
  • After you have filled up the columns accordingly, you will have to mention the documents that you will be submitting as proofs to support your request(s) for changes.
  • Next, you have to attest the form by affixing your name and then signing it.
  • Mention the name of the authorised signatory from your previous organisation.
  • Finally, the authorised signatory will have to sign the form and affix the company seal on it.

Why Do You Need To Change Incorrect EPF Details?

Inaccurate personal information in your EPF account acts as hindrances during withdrawal of insurance benefits, if and when required. For approval of a claim, the details given on the form should match the establishment records. Here are some reasons why you need to change inaccurate personal details in your EPF account.

  • Incorrect personal details recorded in your EPF account will lead to claim rejection.
  • Personal details have to be updated after the member gets married so as to prevent complications while raising claims.
  • Calculation of EPS pension amount becomes hassled and results will be inaccurate when there are errors in the date of joining of an organisation. Such inaccuracies may also deny you of tax benefits that you are otherwise eligible for.

Procedure to Change Name Online

  • Go to the official website of EPFO and login to your EPF account with you UAN number, mobile number registered with it and password. In case you do not have an active UAN account, you have to initiate an online request via the EPF UAN Helpdesk portal. UAN is a unique 12-digit number that is assigned to an employee and remains constant throughout his/her career.
  • Choose the ‘Modify Basic Details’ option available under the ‘Manage’ section.
  • Mention your Aadhaar number, along with other required details like name, date of birth, gender, as you have registered with Aadhaar.
  • After you submit the details, you can view the information registered by you, delete the request, check the status of its updates, etc. However, the request has to be deleted before the employer can approve it. You will not be able to change these details if these have already been verified by Aadhaar.

Name Correction due to Marriage

When an employee changes her surname after getting married, she has to fill up and submit a form to the EPFO Commissioner, along with a copy of the marriage certificate to support her claims. However, if you have not got your surname change incorporated in your bank account, you do not need to change your name in the EPF account. This is because there has to be uniformity in your names that are registered for your bank accounts and in the EPF database.

EPF Name Change Rules

It is mandatory for you as well as your employer to certify the change or addition in surname after marriage because your name had been registered with the EPFO by your employer. Hence, at the time of change too, both the sides have to present a joint application to modify the surname, along with acceptable documents as proofs of identity.

Documents Required to Access EPF Account

The accepted documents that you need to open an EPF account are:

  • PAN card
  • Aadhaar card
  • Passport
  • Voter’s ID
  • Driver's License
  • ESIC ID card
  • Bank/ Post Office Passbook
  • School-leaving Certificates
  • Copy of electricity, water or phone bill that is registered under your name
  • Certificates of birth or death, issued by the registrar
  • A certificate that is a proof of you being an existing/ex Central or State Government employee
  • Letter issued by a recognised public figure for verification by relevant authorities

FAQs on EPF Name Correction

How can I change my name in EPF online?

  • Go to the official portal of EPFO and login to your EPF account with you UAN number, registered mobile number and password. In case you do not have an active UAN account, you have to place an online request through the EPF UAN Helpdesk portal.
  • Choose the ‘Modify Basic Details’ option that will be reflected under the ‘Manage’ section.
  • Enter your Aadhaar number, along with other essential personal details like name, date of birth, gender, keeping them the same as you have registered with Aadhaar. • After you submit the details, you can view the information registered by you, delete the request, check the status of its updates, etc. The request has to be deleted before the employer can approve it. However, you will not be able to change these details if these have already been verified by Aadhaar.

How can I change my marital status in EPF?

When an employee changes her surname after getting married, she has to fill up and submit a form to the EPFO Commissioner, along with a copy of the marriage certificate to support her claims. However, if you have not got the change in surname incorporated in your bank account, you do not need to change your name in the EPF account. This is because there has to be uniformity in your names that are registered for your bank accounts and in the EPF database.

How many days it will take to approve KYC in EPF?

After uploading the essential documents as identity proofs, the approval process from your employer will it approximately takes between 2 days and 3 days to approve the KYC in EPF.

How can I change my DOB in EPF online?

  • Go to the official website of EPFO and login to your EPF account using your UAN number, registered mobile number and password. In case you do not have an active UAN account, you have to initiate an online request via the EPF UAN Helpdesk portal.
  • Select the ‘Modify Basic Details’ option available under the ‘Manage’ section.
  • Enter your Aadhaar number, and then update the details of your DOB. Keep in mind that it has to be the same as you have registered with your Aadhaar.

How can I change my PF nomination?

  • Visit the official website of UAN to access the dashboard
  • Select the ‘Profile’ button
  • Click on the ‘Edit Nomination Detail‘ tab to update the PF nomination

How can I link my old PF account with UAN?

  • Go to the EPFO official website.
  • Select the ‘Services’ option, and then click on the ‘One employee - One EPF account’ option that will appear on the dropdown menu.
  • Enter your old PF account details to initiate the process of linking it with UAN.

How can I check my PF nominee online?

  • Go to the EPFO Unified portal
  • Select the ‘Under Manage’ option and then click on the ‘e-Nomination’ option from the dropdown menu.
  • Details regarding your nominee will get reflected on your screen.
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